MISTRAS strives to provide a positive work environment that values excellence in safety and quality, free from discrimination and harassment. Every MISTRAS employee plays a part in our Company’s success and making this a great place to work. We are committed to a work place where all employees are free to raise issues, concerns and questions for the improvement of our operations and work environment. Safety is the overriding priority in everything we do; all duties critical to safety, quality, and environmental protection are carried out in compliance with all requirements and with personal accountability.

The Administrative Assistant is responsible for providing administrative support to multiple managers. Administrative assistants are responsible for assisting in the day-to-day operations of the project. Duties will include phone coverage, document handling, scheduling, and other various administrative duties.

MAJOR RESPONSIBILITIES/ACTIVITIES:

• Prepare, submit and track daily time sheets.
• Prepare, submit and track daily reports to client
• Ensure all time is accounted for and billed.
• Prepare end of the month billing to client.
• Prepare all purchase orders and confirm receipt of all things purchased.
• Attend meetings to take notes and ensure compliance with customer request.
• Coordinate and support all day-to-day operations.
• Coordinate and maintain records of new hires.
• Maintain records of all employees.
• Logging and maintaining NDE reports.
• Review of NDE reports for corrections (Clerical)
• Tracking of returned NDE reports for corrections (in house)
• Tracking of returned reports for corrections (client returned)
• Tracking and maintaining logs for submitted reports.
• Preparing transmittals for transfer of NDE reports.
• Answering and tracking of emails for report corrections/missing for clients close out-group.
• Ensuring WDS’s are signed and completed correctly.
• Working with client on duplicate report numbers and report logs.

MINIMUM REQUIREMENTS:

• High School Diploma minimum.
• General mathematical knowledge is required.
• Basic knowledge of Microsoft Excel and Word or similar programs.
• Must have strong organizational skills.

ESSENTIAL PHYSICAL FUNCTIONS:

• Frequent lifting up to 30 lbs.

This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.

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Mistras Group, Inc. is an equal opportunity employer.

Administrative Assistant