Administrative Assistant / Report writer
Posted: 6/11/2013 12:38:37 PM
This job is closed
NDT.org Job Number:
50130
* Please reference NDT.org Job Number on all correspondence
Company:
Acuren Inspection,Inc.
State:
ME Maine
Country:
United States
Email:
recruiter@acuren.com
Position Summary
Acuren Inspection has an immediate need for an Administrative Assistant / Report writer for our Auburn Maine Location
Internal job code #2216
The Administrative Assistant will perform administrative and office support activities. Duties will include fielding telephone calls, receiving and directing visitors, word processing, filing, faxing, and may include coordination of purchasing and facilities management. Extensive software skills are required, as well as Internet research abilities, strong communication skills, and the ability to work in a fast paced, change environment.
Responsibilities
Answer telephones, direct calls and take messages.
Compile, copy, sort, and file records of office activities, business transactions, and other activities
Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers
Compute, record, and proofread data and other information, such as records, reports and timekeeping.
Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer
Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail
Review files, records, and other documents to obtain information to respond to requests
Greet and direct all visitors and clients
File and retrieve corporate documents, records, and reports
Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work
Assist with any other departmental duties as required.
Education and Experience
Bachelors Degree
Experience with Microsoft Office Programs with strong Excel, Word and Outlook skills
Key Competencies
Highly detail oriented with exceptional planning and organization skills
Strong problem analysis and problem resolution skills
Strong interpersonal, communication, and team oriented skills
Highly adaptable with ability to work in a fast paced office environment
Physical Demands and Work Conditions
Work environment typical of office setting
Requires sitting for long periods of time
Some bending and stretching required
Ability to move, carry, or lift up to 30 pounds
Requires corrected vision and hearing to normal range
Manual dexterity and eye-hand coordination required for use of calculators, phones, computer keyboards and other equipment
Requires ability to sustain concentration in a noisy and fast-paced environment
Acuren Inspection has an immediate need for an Administrative Assistant / Report writer for our Auburn Maine Location
Internal job code #2216
The Administrative Assistant will perform administrative and office support activities. Duties will include fielding telephone calls, receiving and directing visitors, word processing, filing, faxing, and may include coordination of purchasing and facilities management. Extensive software skills are required, as well as Internet research abilities, strong communication skills, and the ability to work in a fast paced, change environment.
Responsibilities
Answer telephones, direct calls and take messages.
Compile, copy, sort, and file records of office activities, business transactions, and other activities
Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers
Compute, record, and proofread data and other information, such as records, reports and timekeeping.
Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer
Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail
Review files, records, and other documents to obtain information to respond to requests
Greet and direct all visitors and clients
File and retrieve corporate documents, records, and reports
Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work
Assist with any other departmental duties as required.
Education and Experience
Bachelors Degree
Experience with Microsoft Office Programs with strong Excel, Word and Outlook skills
Key Competencies
Highly detail oriented with exceptional planning and organization skills
Strong problem analysis and problem resolution skills
Strong interpersonal, communication, and team oriented skills
Highly adaptable with ability to work in a fast paced office environment
Physical Demands and Work Conditions
Work environment typical of office setting
Requires sitting for long periods of time
Some bending and stretching required
Ability to move, carry, or lift up to 30 pounds
Requires corrected vision and hearing to normal range
Manual dexterity and eye-hand coordination required for use of calculators, phones, computer keyboards and other equipment
Requires ability to sustain concentration in a noisy and fast-paced environment
